HealthcareClinics, hospitals, pharmacies, care homes, therapists and home carers.
- Swap and Return
Ask an AI to help word a referral, a discharge letter or a reply to a patient, without giving it the patient’s name, phone number, ID number or medical aid number. The real details go back into the reply on your own device.
- Check before you send it to an AI
Paste a note before it goes into any AI and see the names, dates of birth and numbers still inside it.
- Private Files pack
Black out a patient’s details on a report, an insurance form or a letter so the words are really gone, shrink scanned records small enough to email, and turn phone photos into JPGs with the hidden location removed.
- Staff AI card
A one-page set of rules for the wall of the ward office or the reception desk.
Worth knowing: Taking out the names does not always make a person anonymous: a rare condition, a date and a town can still point to one patient. Your employer’s rules on AI come first. These tools make mistakes less likely; they do not make anything allowed that was not allowed before.
LegalLaw firms, advocates, paralegals, legal aid clinics and court staff.
- Private Files pack
Redaction Studio blacks out names, account numbers and addresses in disclosure bundles, statements and filings, checks its own file, and gives you a report for the matter file. Compress PDF gets bundles under court and portal size limits.
- Did the black boxes work?
Check a document from the other side, or your own before filing, for words still sitting under the black boxes.
- Swap and Return
Get help from an AI with a client email or a first draft without handing it the client’s name and details.
- Take-Down Kit
Write the letter asking a company for a copy of the data it holds, or asking it to delete it, under the law where your client lives.
Worth knowing: Redaction Studio turns each page into a picture, so the finished file cannot be searched or read aloud by screen readers. Some courts and regulators ask for searchable files; check before you file.
Retail and large companiesShops, call centres, online stores, head offices and HR teams.
- Swap and Return
Staff answering complaints, returns and loyalty queries can use any AI without giving it the customer’s name, order number, phone number or card digits. It works on the staff member’s own phone.
- Staff AI card
Print it for tills, service desks and call centres.
- Private Files pack
When a customer or employee asks for a copy of their data, black out other people’s details before sending it.
- Site Control pack
Decide which AI companies may read the company website.
Worth knowing: Using the tools across a whole company usually needs your IT team’s approval. Write to us and we will send them what they need to check the tools send nothing.
HospitalityHotels, guesthouses, restaurants, bars, tour operators and event venues.
- Swap and Return
Reply to a guest complaint or a booking change with help from an AI, without giving it the guest’s name, room number, phone number or card digits.
- Private Files pack
Black out a passport or ID copy before forwarding it, and turn guests’ iPhone photos into files anyone can open.
- Everything pack
Includes a tip and bill splitter and a VAT calculator you can put on your own website.
- Before You Pay
For guests and staff: check a booking or “deal” page before paying.
Worth knowing: Blacking out a copy does not delete the original. Keep no more copies of guests’ ID documents than you need.
Schools and teachersTeachers, school offices, tutors and education support staff.
- Swap and Return
Get help from an AI with a report comment or an email to parents without giving it the pupil’s name or family details.
- Check before you send it to an AI
Check a document for pupils’ names and dates of birth before it goes into any AI.
- Private Files pack
Black out pupils’ names on work you want to share as an example, and shrink scanned worksheets to email.
- Everything pack
Includes a final grade calculator pupils can use, and a contrast checker for readable slides and worksheets.
Worth knowing: Children’s details have extra protection in law in most countries. Your school’s own rules come first.
StudentsSchool leavers, university and college students, and anyone studying.
- Everything pack
The final grade calculator shows the mark you need in the exam. Compress PDF gets assignments under upload limits. HEIC to JPG turns phone photos of notes into files every portal accepts.
- Before You Pay
Check a study app, an essay service or a “free” trial before typing in a card number.
- Check before you send it to an AI
Before pasting a group project into an AI, see whose names and numbers are in it.
- Take-Down Kit
Ask a company to delete the details it holds about you.
Worth knowing: These tools do not tell you what your university allows you to do with AI. Check its rules.
Academics and researchersLecturers, research teams, postgraduate students and ethics committees.
- Swap and Return
Use an AI to help summarise or code interview transcripts without giving it participants’ names, places or contact details.
- Private Files pack
Black out personal details in records before sharing them with co-authors, and keep the checking report with your ethics paperwork.
- Did the black boxes work?
Check official documents released to you for words hidden under black boxes.
- The free test set
73 documents for testing any blacking-out tool, including ours, free for research.
Worth knowing: Removing names is only one part of making research data anonymous. Follow your ethics committee’s rules on what else must go.
Artists and creative workersVisual artists, musicians, dancers, writers, designers and photographers.
- Private Files pack
HEIC to JPG removes the hidden location from photos taken in your studio or home before you post them. Compress PDF gets portfolios and funding applications under size limits. Black out your bank and ID details on a contract before sharing it with a collaborator.
- Site Control pack
Tell AI companies, in the file they read first, whether they may train on your portfolio website.
- Before You Pay
Check a competition, a “showcase” or a “free” trial page before paying an entry fee.
- Did the black boxes work?
Check a contract or a document sent to you for text hidden under black boxes.
Worth knowing: The file that tells AI companies to stay away is a request. Well-behaved companies follow it; others ignore it, and no file can stop them.
Museums, galleries and theatresStaff, volunteers, and the visitors, donors and patrons they look after.
- Swap and Return
Use an AI to help with a donor letter, a patron email or a reply to a visitor complaint, without giving it their names and details.
- Private Files pack
Black out valuations and names in loan agreements and provenance files, and remove the hidden location from photos of storerooms and collections before they go online.
- Site Control pack
Decide which AI companies may read your collection pages.
- Staff AI card
For front-of-house and collections staff.
Worth knowing: The tools do not handle copyright or the cultural rules that apply to some objects and images. Those decisions stay with you.
Journalists and reportersReporters, editors, researchers and fact-checkers.
- Did the black boxes work?
Check a leaked or officially released document for words still sitting under the black boxes.
- Private Files pack
Black out a source’s details before you publish a document, and remove the hidden location from a source’s photo.
- Swap and Return
Use an AI on interview notes without giving it the names of the people in them.
Worth knowing: A document can identify a source in other ways: unusual wording, a unique layout, or the tiny tracking dots some printers add. Blacking out text does not remove those.
Charities, community groups and volunteersNon-profits, faith groups, advice services and volunteers.
- Swap and Return
Use an AI to help write case notes, funder reports or replies to the people you support, without giving it their names and details.
- Private Files pack
Black out the details of the people you support before a report goes to a funder.
- Before You Pay
Help the people you support check a payment page themselves, and stop payments nobody agreed to.
- Take-Down Kit
Help someone ask a company to delete what it holds about them.
Worth knowing: Volunteers often work on their own phones. The tools run there safely, but the original messages and files stay on those phones until someone deletes them.
Front desks, security and event check-inReception, security staff, event registration and building management.
- Swap and Return
Use an AI to help write up an incident report or a visitor query without giving it names, ID numbers or number plates.
- Private Files pack
Black out an ID copy before forwarding it, and shrink scanned sign-in sheets to email.
- Staff AI card
Print it for the desk.
Worth knowing: The tools do not decide who keeps a visitor list or for how long. Keep only what you need, and delete the rest.
Government and public serviceDepartments, local councils, agencies and public bodies.
- Private Files pack
Redaction Studio prepares access-to-information releases and gives you a report showing what was removed and what was checked.
- Did the black boxes work?
Check a document before release for text still under the black boxes.
- Swap and Return
Use an AI to help draft a reply to a member of the public without giving it their name and details.
- Site Control pack
The contrast checker helps make public pages readable for everyone.
Worth knowing: Your department’s security and classification rules come first, and installing any tool may need approval.
Families and carersAnyone looking after a parent, a grandparent, or someone who finds the internet hard to trust.
- Before You Pay
Help a parent check a quiz, prize or “free” trial page themselves before they type in a card number, and stop payments nobody agreed to.
- Take-Down Kit
Write the letter asking a company to delete a parent’s details.
- Check before you send it to an AI
Before asking an AI about a relative’s letter, see which of their details are in what you paste.
- Private Files pack
Black out an account number on a statement before sending it as proof of address, and turn iPhone photos into files anyone can open.
Worth knowing: Each person should check their own payments and statements. These tools are built so a parent can do it on their own device, with you beside them if they want.
Small businesses and website ownersSole traders, small offices, freelancers and anyone who runs a website.
- Swap and Return
Answer customers with help from an AI without giving it their details.
- Site Control pack
Choose which AI companies may read your website, write the files they look for, and check your colours are readable.
- SEO Utility Pack
Ten tools for running a website, including the PDF shrinker, photo converter and four calculators you can put on your own site.
- Before You Pay
Check a software trial or “listing” offer before paying.
Worth knowing: These tools make specific things safer. They do not make a business compliant with privacy law, and nobody honest will promise that a download can.
Your work is not listed, or you need something the tools do not do yet? Tell us. Every new tool so far started with somebody’s real problem.