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AI Use Rules for Your Team

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AI rules your team can follow

100% freeNo sign-upsNo trackingKeeps working with the internet off

Staff use artificial intelligence (AI) tools whether or not a business has a rule. This builds a one-page set of rules in a few minutes: what may be pasted into an AI tool, what never may be, who to ask, and what to do after a mistake. Print it, put it in the staff handbook, or copy the text into an email. What you type stays on your own phone or computer.

The short answer. Write down, in plain words, what your team may paste into an AI tool and what it never may, name one person to ask, and agree what happens after a mistake. Re-read it every three months.

How it works, in four steps

  1. Choose what must never be pastedTick the kinds of information your team handles.
  2. Name the tools and the person to askSay which AI tools are allowed and who answers questions.
  3. Make the pageIt is made on your own phone or computer, with the internet off if you like.
  4. What this page cannot doIt is a plain-language team rule, not legal advice. It cannot stop a mistake, so it says what to do after one.

Never paste into an AI tool

Tick everything that applies. Add your own below.

Tools and people

What you type stays on your phone

The page is made inside this page. Its security setting (a Content Security Policy, a rule the browser enforces) blocks it from connecting to any server after it has loaded, so the organisation name and the rules you write stay on your phone or computer. Nothing is saved: print or copy before you close the tab.

Why a written rule helps

The 2026 Oh, Behave! report from the National Cybersecurity Alliance and CybSafe surveyed 5,000 adults in the United States, United Kingdom, India, Brazil and Singapore between 28 April and 19 May 2026. Among people who use AI tools at work, 32 per cent said they had shared sensitive company information with an AI tool without their employer knowing, and 43 per cent said their employer’s guidance on what not to share was missing or unclear. Of all AI users, 56 per cent had received no training on AI security or privacy risks. These are answers people gave about themselves, not measurements.

A written rule closes the first gap: it tells each person where the line is, before the moment they are holding a customer file and a deadline. Read the figures at the National Cybersecurity Alliance.

What this page cannot do

It is a plain-language team rule, not legal advice, and it cannot stop a mistake. If your business handles regulated information, such as health or financial records, ask your adviser whether further rules apply.

Questions and answers

Should we ban AI tools instead?

A ban is a rule too, and some teams choose it. People often use the tools anyway, on their own phones, where the business cannot see. A rule that says what is allowed and what is not gives people something to follow.

What counts as sensitive?

Anything that would cause harm if it reached the wrong person: customer details, payment information, staff records, passwords, contracts, and health information. When unsure, the rule on the page is to ask first.

Does this page send my rules anywhere?

No. It is made on your own phone or computer. Print or copy it before you close the tab.

How often should we read it again?

The page carries a review date three months ahead. The Security Check Reminders tool can put that date in your calendar.

Keep going

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